Leadership For Good

Participant Privacy Notice

Registered name: Explore What Matters Ltd

This privacy notice tells you what to expect us to do with your personal information.

· Contact details

· What information we collect, use, and why

· Lawful bases and data protection rights

· Where we get personal information from

· How long we keep information

· Who we share information with

· Sharing information outside the UK

· How to complain

Contact details; Email : team@leadershipforgood.com

What information we collect, use, and why.

We collect or use the following information to provide services and goods, including delivery and third party referrals:

· Names and contact details

· Gender

· Pronoun preferences

· Addresses

· Date of birth

· Emergency contact details

· Next of kin details

· Photographs or video recordings

· Health information (including medical conditions, test results, allergies, medical requirements and medical history)

· Dietary information (including allergies and health conditions)

· Website user information (including user journeys and cookie tracking)

· Information relating to compliments or complaints

We collect or use the following personal information for service updates or marketing purposes:

· Names and contact details

· Addresses

We collect or use the following personal information to comply with legal requirements:

· Name

· Contact information

We collect or use the following personal information for dealing with queries, complaints or claims:

· Names and contact details

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.

· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.

· Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.

· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.

· Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.

· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.

· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for collecting or using personal information to provide services and goods, including delivery and third party referrals are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

Our lawful bases for collecting or using personal information to comply with legal requirements are:

· Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Where we get personal information from

· Directly from you

How long we keep information

Our retention schedule for applicant data is as follows:

Data Process

Data Type

Retention

Justification

Prospective applicant

Personal data

18 months after enquiry

To keep in communication with the enquirer

Applying to join

Personal data

10 years after the programme

To provide tenure and service records in case an individual wants to apply again

Joining and participation in programme

Personal and Sensitive data (special category)

10 years after the programme

To provide tenure and service records in case an individual wants to apply again

Experience surveys

Personal and Sensitive data (special category)

15 years

To keep a collation of complete members and compare answers from the previous years

Incident - personal injury details

Personal and Sensitive data (special category)

4 years after incident

Defend a case - Limitation Act 1980

Incident - not involving personal injury

Personal and Sensitive data (special category)

7 years after incident

Defend a case - Limitation Act 1980

Who we share information with

Others we share personal information with

· Suppliers and service providers

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

8 November 2024